Northeast State Community College

Outside Group Space Inquiry (All Campuses)

When and Where

Setup Information

Please use this form if you are an outside group wanting to rent space at either the Blountville or Kingsport campuses.

Event Details

Group Details

Other Information

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APPLICANT CERTIFICATION AND AGREEMENT TO TERMS OF USE:
I hereby acknowledge that I have read the Applicant Certifications and referenced policies, and agree to abide by these requirements.

Northeast State Community College Request to Use of Facilities
TERMS OF USE:
 
On behalf of the applicant, I acknowledge by agreeing to these terms of use that the institution has made a copy of the TBR Policy 1:03:02:50 and Northeast State Community College Policy 06:09:00 available for review.  Applicant understands that submittal of this application shall constitute agreement by applicant to the following conditions, in addition to the conditions described in those policies:
 
  1. The intended use of the Institution's property and facilities by applicant does not violate, and actual use will not violate, the provisions of the Tennessee Board of Regents Policy on Use of Campus Property and Facilities or any policies or regulations of the Institution, or any federal, state, or local law or regulation.

  2. Any use of college property and facilities pursuant to this application that is contrary to such policies, laws, or regulations or that is inconsistent with the activity as described in this application constitutes grounds for the institution to remove the activity from the college property.

  3. Applicant agrees to indemnify the institution and hold it harmless from liabilities arising out of applicant's use of the institution property and/or facilities, including but not limited to personal injury, property damage, court costs or attorney fees.

  4. Reservations for use of facilities are confirmed when the applicant receives notification from Northeast State Community College authorizing the request.  Due to the high demand for rooms, we will not confirm, pencil-in, or otherwise reserve space for non-affiliated groups by phone or verbal agreement.  If there is any question as to the approval of your application, or if confirmation has not yet been received, please contact the office of Administrative Services and ask to speak with the staff member that coordinates facility rentals

 

Northeast State Community College

Facility Usage Guidelines

 

 

 

The use of certain Northeast State Community College (NeSCC) facilities is allowed under the policies and guidelines prescribed in Tennessee Board of Regents (TBR) Policy 1:03:02:50, Access to and Use of Campus Property and Facilities. 

 

The approved policies and guidelines for usage of NeSCC facilities serve to protect the interests of visitors, NeSCC, the Tennessee Board of Regents, and the community.  These directives provide a clear statement of expectations and support an impartial and consistent management of the facilities.  NeSCC retains the right to refuse facilities usage to organizations, groups or individuals who have previously violated usage policies or whose purpose violates any policy of the Tennessee Board of Regents.

 

NeSCC shall serve to assist in defining acceptable actions and responsibilities while on NeSCC premises. It is not meant to be interpreted as totally inclusive of all such actions, responsibilities, or exceptions.

 

1.      ROOM CAPACITY:

a.      The total number of attendees approved for an event conducted on a NeSCC premises shall be indicated on the Facilities Usage Application.

b.      The total number of attendees at any given time during said event shall not exceed that indicated on the Facilities Usage Application.

c.       Maximum room capacity is based upon the total area of open floor necessary for free and unhindered movement.

d.      Room capacity is reduced by seating arrangements, tables, stages, and other obstructions including decorations, storage containers, etc.

e.      Capacity can be further reduced depending upon the event type which determines the minimum allowable area required per person.

f.        To ensure the safety of all attendees, Licensee must thoroughly describe the event to the Vice President for Administrative Services prior to approval and then follow the provisions as stated in the Facilities Usage Application throughout the entirety of the event.

 

2.      DECORATIONS:

a.      Materials used for decorations or scenery must be Class “A” rated or UL listed as flame retardant. Upon request, Licensee must provide documentation that certifies this material requirement.

b.      Decorations must be kept free from exits, fire safety equipment, overhead pipes, and sprinkler heads as well as lighting equipment and other heat sources.

c.       Decorations must be free-standing and are not to be attached to the building or the premises by nails, tacks, tape, glue, or other adhesives.

d.      Decorations must not disguise or otherwise obscure exit signs.

e.      The use of glitter is prohibited.

f.        Decorations must be removed immediately after the event.

 

3.      EVACUATION:

a.      Prior to the event, Licensee shall meet with a NeSCC representative to review the emergency exits and safety features of the premises. Licensee shall then be responsible for making this information available to event attendees. Licensee is encouraged to appoint one or more persons to assist in the case of an emergency to guide attendees to the nearest exit and to promote calm reactions.

b.      Access to all exit doors, corridors, and stairways must be kept clear at all times.

c.       Aisles and corridors leading to the exits must be a minimum of four (4) feet wide and be kept clear from obstruction at all times.

d.      Wires and cables must be secured to avoid blocking access to exit doors, aisles, corridors, and stairways. All wires and cables placed on the floor must be properly taped down or covered to avoid tripping hazards.

e.      Exit doors must remain unlocked during the entirety of the event.

f.        Exit signs and doors must be clearly visible at all times.

 

4.      CLEANUP:

Following an event, the NeSCC facility shall be restored to the condition existing upon the commencement of the event. Cleanup shall be defined as the:

 

·          disposal of trash (including paper, plastic, cans, food, and live plants and arrangements) in the provided receptacles,

·          removal of Licensee’s property, and;

·          return of NeSCC’s property to its respective place.

 

Power sources should be turned off or otherwise disabled and, if applicable, AV/IT resources should be powered down as instructed. Said cleanup shall be completed upon the terms agreed upon on the Facility Usage Application.

 

5.      RESTRICTIONS & SPECIAL INSTRUCTIONS:

a.      Grilling on NeSCC property is otherwise prohibited without the express approval of the NeSCC Vice President for Administrative Services. Such approval shall be obtained prior to the event.

b.      Open flames and smoldering embers (including candles, sterno, incense, bonfires, campfires, leaf burning, and flaming/smoldering artwork and decorations) on NeSCC property are strictly prohibited. Alternatives include flameless candles and tea lights, fiber optics, or similar battery- or power-operated decorations. EXCEPTION: Candles and sterno warmers may be used by a caterer contracting with the Licensee and will be the caterer’s sole responsibility.

c.       Fireworks are strictly prohibited.

d.      Pyrotechnics are strictly prohibited.

e.      Heat sources are strictly prohibited inside the Building/Premises.

f.        Generators are strictly prohibited inside the Building/Premises.

g.      Lighting effects (including strobe and laser) can trigger seizures in persons having the condition known as photosensitive epilepsy. Special lighting effects are permitted as follows:

·          Licensee indicates such use on the Facilities Usage Application; and

·          Licensee informs the Attendees of said lighting effects in advance of the event.

h.      Power cords and strips are permitted as follows:

·          The Building’s electrical systems shall not be modified in any manner;

·          Wires and cables must be secured to avoid blocking access to exit doors, aisles, corridors, and stairways; and

·          All wires and cables placed on the floor must be properly taped down or covered to avoid tripping hazards.

i.        Gas cylinders:

·          Helium cylinders are allowed following Standard Operating Procedures whereby the canisters are properly secured while in use and capped during those times when not in use.

·          All other gas cylinders (including oxygen, hydrogen, nitrous oxide, etc.) are strictly prohibited.

j.         Tents on NeSCC property are prohibited without the express approval of the NeSCC Vice President for Administrative Services. Such approval shall be obtained prior to the event.

k.       Balloons are permitted as long as they are not released. The release of helium balloons is prohibited.

 

6.      SMOKING POLICY:

a.      Northeast State Community College is a tobacco-free institution with smoking and tobacco use prohibited, except for areas in parking lots, which are at least 50 feet away from any facility entrance.  This policy will be strictly enforced by Campus Police and Security at all teaching sites.

b.       For further clarification, please refer to the NeSCC Policy 03:05:07 Smoking and Tobacco Use In/On Campus Facilities.

 

 

 

 


General Guidelines

 

 

1.     The Tennessee Board of Regents policies govern the use of NeSCC facilities.

 

2.     Primary jurisdiction of the facilities at each NeSCC location shall rest with the Vice President for Administrative Services.

 

3.    No event shall be advertised or otherwise promoted prior to an approved Facility Usage Agreement signed by the Vice President for Administrative Services.  Event promotions shall not indicate NeSCC or the Tennessee Board of Regents as partners or supporters unless the event is licensed as such.

 

4.    The promotion of alcohol in event advertisement is prohibited.

 

5.    Neither entry admissions nor other solicited funds may be made by cash exchange on NeSCC premises without the express consent from the Vice President for Administrative Services.  All sales conducted for the registration, admission and participation at an event should be completed prior to the event date and will be the responsibility of the licensee and sponsoring group.

 

6.    NeSCC facilities shall not be used for the purpose of organizing, aiding, or carrying out, in any degree, any unlawful activity.

 

7.    NeSCC facilities shall not be used to raise funds for political or religious purposes, to campaign for political or religious candidates or issues, or to promote or raise funds for any purpose which is not specifically approved by the Office of the Vice President for Administrative Services.

 

 

 

Violation of these guidelines may result in denial of current or future use of facilities.

 

NORTHEAST STATE COMMUNITY COLLEGE

VISITOR/VOLUNTEER CONDUCT EXPECTATIONS

 

 

In accordance with Northeast State Community College Policies and TBR Policies, all students shall have the right to a campus learning environment free from interference or disruption.  Northeast State strives to maintain an environment that is free of intimidation and encourages the development of students and employees to their fullest extent. Policy clearly states that the Northeast State Community College will not tolerate acts or threats of acts of sexual assault, physical assault, or any type of violence.

 

1.     All visitors and volunteers are expected to adhere to the policies and procedures of Northeast State Community College and TBR, as well as all federal, state and local laws.  Visitors and volunteers will be subject to removal from classrooms, service areas, and activities of the campus for any of the acts listed below.  Any violation may be subject to permanent removal from all campuses, sites, programs and activities of Northeast State Community College.

a.    Act or threat of damage to or theft of property belonging to or located on   Northeast State Community College property or facilities.

b.    The physical or verbal disruption of instructional or student services activities, administrative procedures, public service functions, authorized curricular or co-curricular activities, the orderly operation of the campus, or prevention of authorized visitors from carrying out the purpose for which they are on campus.

c.    Physical, verbal, or written intimidation or harassment of such severity or pervasiveness as to have the purpose or effect of unreasonably interfering with a student’s academic performance, an employee’s work performance, or of creating an intimidating, hostile, or offensive educational or work environment.

d.    Any expression which is obscene, libelous or slanderous according to current legal standards, which so incites others as to create a clear and present danger of the commission of unlawful acts, or the substantial disruption of the orderly operation of the college/campus.

e.    Physical altercation or threats of violence including assault or battery upon a student or personnel on any Northeast State Community College premises or at any time or place while under the authority of Northeast State Community College personnel.

f.     Unlawful conduct of a sexual nature including but not limited to indecent exposure, prostitution, voyeurism, or loitering for the purpose of soliciting or engaging in any lewd act or conduct.

g.    Sexual assault or physical abuse including but not limited to rape, sexual assault, domestic violence, dating violence, or stalking as defined below:

Consent—an informed decision, freely given, made through mutually understandable words or actions that indicate a willingness to participate in mutually agreed upon sexual activity. Consent cannot be given by an individual who is asleep; unconscious; or mentally or physically incapacitated, either through the effect of drugs or alcohol or for any other reason; or, is under duress, threat, coercion, or force. Past consent does not imply future consent. Silence or an absence of resistance does not imply consent. Consent can be withdrawn at any time.

Dating Violence—violence against a person when the accuser and accused are dating, or who have dated, or who have or had a sexual relationship. “Dating” and “dated” do not include fraternization between two (2) individuals solely in a business or non-romantic social context. Violence includes, but is not necessarily limited to:

                                    1.        Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;

                                    2.        Placing the accuser in fear of physical harm;

                                    3.        Physical restraint;

                                    4.        Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or

                                    5.        Placing a victim in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser – TCA § 36-3-601(5)(c)

Domestic Violence—violence against a person when the accuser and accused:

      1. Are current or former spouses;
      2. Live together or have lived together;
      3. Are related by blood or adoption;
      4. Are related or were formally related by marriage; or,
      5. Are adult or minor children of a person in a relationship described above.
      6. Domestic Violence includes, but is not necessarily limited to:
        1. Inflicting, or attempting to inflict, physical injury on the accuser by other than accidental means;
        2. Placing the accuser in fear of physical harm;
        3. Physical restraint;
        4. Malicious damage to the personal property of the accuser, including inflicting, or attempting to inflict, physical injury on any animal owned, possessed, leased, kept, or held by the accuser; or
        5. Placing the accuser in fear of physical harm to any animal owned, possessed, leased, kept, or held by the accuser – TCA § 36-3-601

 

Sexual Assault—the nonconsensual sexual contact with the accuser by the accused, or the accused by the accuser when force or coercion is used to accomplish the act, the sexual contact is accomplished without consent of the accuser, and the accused knows or has reason to know at the time of the contact that the accuser did not or could not consent. Sexual contact includes, but is not limited to, the intentional touching of the accuser’s, the accused’s, or any other person’s intimate parts, or the intentional touching of the clothing covering the immediate area of the accuser’s, the accused’s, or any other person’s intimate parts, if that intentional touching can be reasonably construed as being for the purpose of sexual arousal or gratification.

Sexual Misconduct—for the purposes of this policy, “sexual misconduct” is defined as dating violence, domestic violence, stalking, and sexual assault.

Stalking—a willful course of conduct involving repeated or continuing harassment of another individual that would cause a reasonable person to feel terrorized, frightened, intimidated, threatened, harassed, or molested, and that actually causes the accuser to feel terrorized, frightened, intimidated, threatened, harassed, or molested. Harassment means conduct directed toward the accuser that includes, but is not limited to, repeated or continuing unconsented contact that would cause a reasonable person to suffer emotional distress, and that actually causes the accuser to suffer emotional distress. Harassment does not include constitutionally protected activity or conduct that serves a legitimate purpose – TCA § 39-17-315

h.     Any conduct that threatens the health or safety of any person, including oneself.

i.      Participation in hazing.

j.      Possession of weapons, explosives, unlicensed dangerous chemicals or objects which may be used as weapons or to threaten bodily harm.

k.    Conduct which is in violation of federal, state, or local laws or ordinances; while on Northeast State Community College premises or at Northeast Stat Community College sponsored or supervised activities.

l.      Failure to comply with directions of staff members of Northeast State Community College who are acting within the scope of their employment.  Continued and willful disobedience or open and persistent defiance of the authority of Northeast State Community College personnel providing such conduct is related to Northeast State Community College policies, activities or college/campus attendance.

m.   Smoking on Northeast State Community College premises, or in vehicles provided by Northeast State Community College used for transporting students; except as permitted by applicable ordinances, laws, college and Northeast State Community College guidelines and procedures.

n.    Use, possession, distribution, or sale of alcoholic beverages on campus except as permitted by law.

o.    The illegal manufacture, sell, delivery, or possession of any controlled substance in accordance with T.C.A. 39-17-416 and T.C.A 39-17-417.

 

2.    Violations of state, federal, or local law or ordinances, while on Northeast State Community College premises, will be addressed by college police in accordance with state and federal laws.

 

3.     Implementation:

 

a.     In the event of disruption, visitors/volunteers will be asked to leave the classroom or office/service area by faculty or staff.

b.    If the visitor/volunteer does not comply, the Northeast State Community Police Department or other appropriate administrator should be contacted.

c.    In the event of serious disruption, the Northeast State Community College Police Department should be contacted immediately at 423-677-7927.

d.    In the event the visitor does not cooperate, or if apparent conflict arises between the visitor and any member of Northeast State Community College faculty or staff, the Northeast State Community College police will be contacted to assist.  Northeast State Community College police will assist with removing the disruptive person from campus as appropriate.